Is your restaurant labor compliant everywhere?

Build a better, labor compliant restaurant with 7shifts

7shifts empowers restaurants of all sizes to schedule their staff, connect with their team, and take control of their labor costs. Our drag-and-drop schedule builder, in-app communication tools, and proactive employee engagement insights help restaurant owners and managers streamline their operations so they can focus on what matters—serving their customers and growing their business.

7shifts product intro illustration

With 7shifts, your restaurant can easily:

  • Create and enforce mandatory and custom breaks
  • Receive automated break and OT alerts for staff
  • Ensure staff are not scheduled for “clopen” shifts
  • Run labor exception reports to see possible labor exceptions
  • Automatically detect overtime and adjust schedule accordingly
  • Allow employees to voluntarily change schedules through shift swapping
  • Give advanced notice of schedules with easy electronic shift publishing to staff
  • Set Effective Wage Dates to automatically comply with new minimum wage laws
  • Track timesheet data and changes
  • Keep records of shifts, schedule changes, labor hours, and shift swaps

New York Fair Workweek

Nov 2017 · Fast-food restaurants · 30+ locations

The NYC Fair Workweek law, enacted in 2017, applies to all fast-food restaurants in the city with more than 30 locations worldwide. Staying compliant with the legislation when building your staff schedules is essential.

Employers must follow these labor compliance requirements or pay out fees.

  • Provide staff 11 hours of rest between shifts
  • Provide two weeks’ notice of schedules
  • Provide employees with “good faith” estimates of weekly hours, days, and shift times
  • Pay employees out for any labor exceptions
  • Offer existing employees additional hours to cover shift needs before hiring new staff
New York Fair Workweek restraunt image - 7shifts client

California Labor Law Compliance

Labor laws in California are complex, with strict rest and meal break policies state-wide, and Fair Workweek ordinances being implemented in several Californian cities. Labor law compliance in California is critical for restaurants, as each labor exception must be paid out to employees—often titled as “premium pay events.” Here are the California labor laws your restaurant must adhere to.

Employers must:

  • Provide employees a 30-minute meal period for shifts 5+ hours
  • Provide employees two meal breaks for shifts 10+ hours
  • Pay the employee one hour of pay at their regular rate for every day they fail to provide a meal break(s) for the employee
  • Provide employees a 10-minute rest period every four hours
  • Pay employees for all rest breaks and count them as hours worked
  • Pay employees a “split shift premium” for split shifts equal to one hour of pay if they make minimum wage (the premium is reduced the higher their wage)
California Labor Law Compliance restraunt image - 7shifts client

San Francisco Predictable Scheduling

March 2016 · 20+ locations · 20+ employees in San Francisco

Labor compliance laws in San Francisco, include the Predictable Scheduling and Fair Treatment for Formula Retail Employees Ordinance (or FREROs) and covers employees in a subset of companies that have 20+ locations worldwide and employ over 20 people in the city of San Francisco.

Here are the labor compliance requirements of these ordinances. Employers must:

  • Provide employees with a “good faith” estimate of weekly hours
  • Provide two weeks’ notice of schedules
  • Pay out employees for last-minute schedule changes with fewer than 7 days’ notice
  • Give employees the opportunity to take required meal breaks
  • Give employees the opportunity to take mandated rest breaks
San Francisco Predictable Scheduling restraunt image - 7shifts client

Seattle Secure Scheduling

July 2017 · Hourly employees · 500+ employees

Seattle’s Secure Scheduling Ordinance applies to hourly employees at companies with 500+ staff members worldwide.

Employers must follow these labor compliance requirements or pay out fees.

  • Provide a “good faith” estimate of average weekly hours
  • Provide two weeks’ notice of schedules
  • Provide compensation for last-minute schedule changes, and employees are allowed to decline last-minute shift additions
  • Provide a 10-hour rest period between shifts (clopens)
  • Be able to provide input to their work schedules
  • Provide a legitimate reason if rejecting a request made based on accommodating caregiving obligations, education, a second job, or health needs
Seattle Secure Scheduling restraunt image - 7shifts client

Oregon Fair Workweek

August 2017 · Hourly employees · 500+ employees

Oregon’s labor laws, the Oregon Fair Work Week Act applies to employers of hourly employees with over 500 staff members worldwide

Employers must follow these labor compliance requirements or pay out fees.  

  • Provide an estimate of average weekly hours
  • Provide two weeks’ schedule notice
  • Allow 10 hours of rest between shifts
  • Provide compensation for changes to the published schedule
  • Employees must consent to any last-minute shift additions
  • Employees must be allowed to request schedule and hour changes
Oregon Fair Workweek restraunt image - 7shifts client

Labor law compliance tools for your restaurant

Flexible scheduling

7shifts’ drag-and-drop schedule builder makes it simple to schedule shifts in accordance with the law. Get ultimate visibility into each employee’s shifts and use sales and weather forecasts to build the most efficient schedules.

Overtime alerts

While scheduling, managers will receive alerts of any overtime they’ve built into the schedule. Additionally, managers receive a notification when an on-duty employee is about to go into overtime.

Electronic schedule publishing

Easily publish new schedules to employees via SMS text, push notification, or email with 2 weeks’ notice. Employees can view their shifts directly on their mobile device.

Shift swapping

Employees can voluntarily offer up shifts or accept extra shifts from coworkers with managerial approval.

Time-off and availability requests

Schedules are infinitely flexible for your staff with time-off and availability requests submitted directly through the app. Managers can approve, deny, and manage requests on-the-go.

Scheduled break management

Schedule custom and mandatory breaks in any shift and get notifications to remind employees to take them.

Schedule change alerts

When making any last-minute changes to published schedules, you’ll receive an alert and the associated exception cost will be added to your labor exception report.

Split shift detection

Split shift punches are detected automatically when an employee punches in with 7shifts, and the associated “split shift premium” is fed directly into the labor exception report.

Built-in attestation

When an employee clocks out using 7punches, they’ll be asked if they took their required meal and rest breaks or waived them, so you can accurately track your labor law compliance.

Spread of hours and clopen alerts

Get alerts when scheduling employees for a split shift that exceeds 10 hours, and when scheduling staff for “clopens” with less than 11 hours rest between shifts.

Maintain compliance records

Keep records of all scheduled shifts, punch data, and account activity for three years and beyond.

Generate labor exception reports

Easily access automated labor exception reports with type and fee amount of each exception. With the added visibility, you’ll stay more compliant with local laws.

The world’s best restaurants use 7shifts to help reduce their compliance risks

Trusted by 250,000+ restaurant pros around the world

Calculate your compliance savings with 7shifts

Staying labor compliant is smart and cost effective. See how much compliance can save your restaurant.

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Your yearly labor cost savings with 7shifts

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Your complete labor compliance care package

Your restaurant needs to avoid costly compliance fees and treat your employees fairly. 7shifts has the built-in labor compliance tools you need to do it all with built-in overtime alerts, custom break management, an easy schedule publisher, and team communication tools.

See what region-specific labor compliance features 7shifts has in the tabs below.

Labor compliance for New York

7shifts comes with built-in New York labor compliance tools to keep your restaurant fair workweek compliant.

Here’s what New York labor compliance means for your operation:

  • Employers must provide schedules to staff at least 14 days in advance
    • 7shifts’ schedule creator makes creating and publishing your schedule two weeks in advance simple. Plus, published schedules are sent straight to employees through push notification, SMS, or email.
  • Employers must provide staff at least 11 hours between shifts
    • 7shifts’ schedule builder will automatically notify you of a compliance violation if you attempt to schedule an employee before the 11 hour rest period is over
  • Employers must maintain shift compliance records for at least 3 years
    • 7shifts will keep records of all your scheduled shifts for as long as you need.
  • Any last-minute changes to employees shifts will result in extra charges per change
    • 7shifts will notify you of a compliance violation if you attempt to make a change to your schedule last-minute.

Restaurants can run an NYC Fair Workweek Report to receive a list of all the Fair Workweek exceptions incurred, including location, date, fee, type, and details of the violation.

Labor compliance for California

7shifts comes with built-in California labor compliance tools to keep your restaurant fair workweek compliant.

Here’s what California labor compliance means for your operation:

  • Employers must provide schedules to staff at least 14 days in advance
    • 7shifts’ schedule creator makes creating and publishing your schedule two weeks in advance simple. Plus, published schedules are sent straight to employees through push notification, SMS, or email.
  • Employers must provide staff at least 12 hours between shifts
    • 7shifts’ schedule builder will automatically notify you of a compliance violation if you attempt to schedule an employee before the 12 hour rest period is over.
  • Employers must provide mandatory meal and rest breaks for staff and can be fined if not taken
    • Your restaurant managers can set mandatory meal and rest breaks and will receive notifications when an employee needs to take their break. If they miss the break, you will receive a report of the violation.
  • Employers must maintain shift compliance records for at least 3 years
    • 7shifts will keep records of all your scheduled shifts for as long as you need.
  • Any last-minute changes to employees shifts will result in extra charges per change
    • 7shifts will notify you of a compliance violation if you attempt to make a change to your schedule last-minute.
  • Overtime pay must cover daily, double, weekly, and consecutive-day over-time scheduling.
    • 7shifts will notify you when an employee is about to go into daily, double, weekly, or consecutive day overtime. Additionally, you will receive warnings if you build over-time into your schedule.

Restaurants can run a labor compliance report to receive a list of all the compliance exceptions incurred, including location, date, fee, type, and details of the violation.

Labor compliance for San Francisco

7shifts comes with built-in San Francisco labor compliance tools to keep your restaurant Predictable Scheduling compliant.

Here’s what Seattle labor compliance means for your restaurant:

  • Employers must provide schedules to staff at least 14 days in advance
    • 7shifts’ schedule creator makes it simple to create and publish schedules two weeks in advance. Plus, new schedules are sent straight to staff through push notification, SMS, or email.
  • Any changes made to schedules with fewer than 7 days notice will result in extra charges per change
    • 7shifts lets you build and publish schedules well in advance based on employee availability so you don’t have to make any last-minute changes
    • If you do make a change, you’ll be notified of the additional charge, and it will be added to your labor exception report
  • Employers must give staff the opportunity to take required meal and rest breaks
    • Managers can build mandator and custom breaks into the schedule and will receive reminders when employees are due to take them
    • At the end of each shift, employees will be asked to declare whether they took, missed, or waived their required breaks
Labor compliance for Seattle

7shifts comes with built-in Seattle labor compliance tools to keep your restaurant Secure Scheduling compliant.

Here’s what Seattle labor compliance means for your restaurant:

  • Employers must provide schedules to staff at least 14 days in advance
    • 7shifts’ schedule creator makes it simple to create and publish schedules two weeks in advance. Plus, new schedules are sent straight to staff through push notification, SMS, or email
  • Employers must provide staff at least 10 hours between shifts
    • 7shifts’ schedule builder gives you visibility into each employee’s work day so you can easily identify rest period exceptions
  • Any last-minute changes to employees shifts will result in extra charges per change, and employees may decline last-minute changes
    • 7shifts lets you build and publish schedules well in advance based on employee availability so you don’t have to make any last-minute changes
    • If you do make a change, you’ll be notified of the additional charge, and it will be added to your labor exception report
  • Employers must maintain shift compliance records for at least 3 years
    • 7shifts will keep records of all your shifts, punches, and more for your compliance records
Labor compliance for Oregon

7shifts comes with built-in Oregon labor compliance tools to keep your restaurant fair workweek compliant.

Here’s what Oregon labor compliance means for your operation:

  • Employers must provide schedules to staff at least 7 days in advance
    • 7shifts’ schedule creator makes creating and publishing your schedule one week in advance simple. Plus, published schedules are sent straight to employees through push notification, SMS, or email.
  • Employers must provide staff at least 10 hours between shifts
    • 7shifts’ schedule builder will automatically notify you of a compliance violation if you attempt to schedule an employee before the 10 hour rest period is over. If you schedule during the rest period, pay for the employees increases to 1.5 times their regular rate.
  • Employers must maintain shift compliance records for at least 3 years
    • 7shifts will keep records of all your scheduled shifts for as long as you need.
  • Any last-minute changes to employees shifts will result in extra charges per change
    • 7shifts will notify you of a compliance violation if you attempt to make a change to your schedule last-minute.
  • Employees must be able to request changes in schedule availability
    • The 7shifts employee app allows employees to submit availability and time-off requests at any time to managers for approval.

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