Free Restaurant Balance Sheet Template
Easily track your restaurant’s financial position with a balance sheet template
- Understand your assets, liabilities, and equity
- Monitor cash, inventory, equipment, debt, and owner’s stake
- Gain insights into your restaurant’s financial stability
Understand your assets, liabilities, and equity
[Template] Restaurant Balance Sheet.xlsx
A quick restaurant balance sheet overview
What is a restaurant balance sheet?
A restaurant balance sheet is a financial statement that shows what your restaurant owns (assets), what it owes (liabilities), and what’s left over for the owner (equity) at a specific point in time. Unlike a profit and loss (P&L) statement, which tracks income and expenses over a period, a balance sheet is a snapshot—it tells you whether your restaurant is financially stable right now.
What's a healthy balance sheet?
A healthy restaurant balance sheet shows that your assets are greater than your liabilities—meaning your restaurant owns more than it owes. One quick ratio to watch is your current ratio: divide your current assets (cash, inventory, receivables) by your current liabilities (accounts payable, short-term debt). A current ratio above 1.0 usually means you can cover your short-term obligations.
What’s included in the restaurant bookkeeping template?
The balance sheet includes pre-built sections for current assets, fixed assets, current liabilities, long-term liabilities, and equity. There is also space to add more rows to fit your needs. The sheet will automatically calculate your totals for easy review and sharing.
How often should you update your financial statements?
Update this template monthly and discuss concerns with your management team. Review it annually to flag overall trends.
Frequently asked questions
A balance sheet and a profit and loss (P&L) statement answer two different questions about your restaurant’s finances. The P&L shows how much money you made or lost over a set period—say, a month or a quarter—by tracking revenue, cost of goods sold, and operating expenses. The balance sheet shows your financial position at a single moment in time, listing everything your restaurant owns and owes. You need both: the P&L tells you if your restaurant is profitable, and the balance sheet tells you if it’s financially healthy enough to survive and grow.
The template includes pre-built sections for current assets (like cash and inventory), fixed assets (like equipment and property), current liabilities (like accounts payable), long-term liabilities (like loans), and owner’s equity. Totals calculate automatically, so you don’t need to do any manual math. You can also add rows to customize the template for your restaurant’s specific accounts.
You don’t need an accountant to fill out the template, but having one review it periodically is a smart move—especially if you’re applying for a loan or planning to open a second location. The template is designed so that any restaurant owner or manager can enter their numbers and get a clear picture of their financial position. If your total assets and total liabilities plus equity don’t match, that’s a signal to double-check your data entry before calling your accountant.
The template is designed for a single location, but you can duplicate the sheet in Google Sheets or Excel to create a separate tab for each location. If you’re running two to five locations, you may also want to create a consolidated sheet that rolls up totals across all units—this gives you a clearer view of your overall financial position as a restaurant group.
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